Medical documents scanning and records management


Delivery driver at nightWhen records management relates to patient records it really can be a matter of life or death. Wincanton Records Manangment has been providing data storage solutions to hospitals and healthcare providers for more than 20 years.





“Our main objective is to protect patient privacy. Through your efficient and secure cataloguing and handling of our sensitive documentation, we can see that Wincanton Records Management shares this objective.”


Fast, responsive records management and archiving solutions

With the availability of medical and patient records sometimes being a matter of life or death, hospitals and healthcare providers simply can’t afford to take any chances with the management of their information.

Wincanton Records Management provides expertise in healthcare records management and archiving on behalf of many medical organisations. With the key priority of any private or government health organisation focused on the wellbeing of its patients, they can feel peace of mind that all patient information is safe and accessible at any time of the day or night, throughout the whole year, We can also place our skilled librarians within hospitals to define a robust records management policy, or store the healthcare records off-site supported by unparalleled service levels for rotation and delivery.

We have dedicated teams, specialising in healthcare records management and archiving, including patient files and x-rays, who are trained in healthcare terminology and the precise procedures required for the effective management of medical records.

We currently store, manage and retrieve medical and healthcare records for a number of large hospitals, where we understand that the timely availability of information is vital to patient care. And, when time is really of the essence, we can guarantee to get critical patient records back in the right hands in as little as one hour, 24 hours a day, 365 days a year.


Records management in the National Health Service (NHS)

The National Health Service (NHS) adopts a strict code of practice for all aspects of records management within their practices. Wincanton Records Management is focused on adhering to this code across all aspects of document and data management requirements. Through the complete records lifecycle – creation, use, storage, management and disposal – our expert staff can work with healthcare providers to agree recommendations for best practice in adherence with the national Information Governance Standards. Specific areas within which we can provide assistance include: 

  • Records storage, archiving and scanning
  • Fully auditable trail of healthcare records transactions
  • Selecting healthcare records for permanent preservation
  • Recommended minimum periods for retention of NHS administrative and personal health records regardless of the media on which they are held

 All Wincanton Records Management staff are fully CRB authorised.

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