Wincanton Records Management stores, manages and delivers millions of records each day for hundreds of satisfied customers. Every one, handled with care.
Secure document archiving and storage
Despite organisations aspiring to move towards a paperless business, for many the need for physical document storage is still of utmost importance. Storage can, however, require a huge amount of physical space which is both costly and inconvenient.
Wincanton Records Management offers the ideal solution for document storage. By providing off-site storage solutions we can free up valuable space in your workplace which can be better used for business growth activities, while providing you with peace of mind that your documents are 100% safe.
Secure record storage
Our records storage solutions are flexible and bespoke to your requirements. We can store documents both in boxes and in open files ensuring you benefit from easy and efficient access to your records. As well as our door to door records delivery service, we also offer a scan-back service in which all of your records stored are scanned and immediately available electronically in a number of ways: via an encrypted email, through our secure online portal WinQuest, via a secure FTP site or delivered to an EDM solution.
Orders for your records to be either collected or delivered can be placed via phone, fax, email or online, while our online portal allows you to browse your full records inventory, look for individual records and check their real-time status.
Our experience in document storage spans more than 20 years and our clients have trusted us with every kind of important document imaginable, from TV scripts to patient records and legal deeds to architectural designs.
Specialist secure vault storage
Because not all documents are equal, we offer specialised, secure data storage in restricted-access vaults. These temperature and humidity controlled vaults are specifically for high-value and data-sensitive documents such as security deeds and criminal records. Our vaults benefit from four-hour fire prevention technology, gas suppression and 24 hour round-the-clock monitoring.
Document retrieval
Despite the extremely high level of security our document storage services provide, clients are able to access their information quickly should they need to. Our vehicle fleet responds rapidly to orders, and is supported by satellite navigation tracking as well as remote immobilisation, meaning your documents couldn’t be in safer hands than ours. Documents are delivered within agreed service levels, 24/7 365 days a year, which can be as little as two hours if need dictates.
In-house records management
Let us bring our expertise to you with our on-site records management service. Often our clients have enough physical storage space, but their management of both space and data processes could be better. This is where we can help. We work closely with clients to deliver a professional records management team that understands how to best manage the information and deliver process efficiencies to your organisation.
